Privacy Policy

Effective Date: 2026-01-01
System Name: Ops.Integline

1. Overview

This Privacy Policy explains how Ops.Integline collects, processes, stores, and protects operational and personal data within the System.

The System is designed primarily for business-to-business operations.

2. Information Collected

The System may collect and store:

a) Business Information

• Company names

• Supplier and customer details

• Invoices and transaction records

• Shipping documentation

• Banking references

b) User Information

• User names

• Login credentials

• Activity logs

• System access records

3. Purpose of Data Collection

Data is collected to:

• Manage operational workflows

• Maintain accurate financial records

• Process invoices and payments

• Coordinate supplier and logistics activities

• Maintain audit trails and compliance records

4. Data Storage and Security

We implement reasonable technical and organizational safeguards, including:

• Role-based access control

• Password protection

• Restricted administrative privileges

• Encrypted data storage where applicable

Only authorized users may access operational data.

5. Data Sharing

Ops.Integline does not sell, rent, or trade data.

Data may be shared only:

• Internally within authorized departments

• With regulatory authorities if legally required

• With service providers strictly for operational support (if applicable)

6. Data Retention

Operational and financial records are retained in accordance with:

• Internal company policies

• Accounting compliance requirements

• Applicable legal and tax regulations

7. User Responsibilities

Users must:

• Protect login credentials

• Avoid unauthorized data exports

• Immediately report suspected security breaches

8. Data Access and Correction

Authorized users may request:

• Access to their account data

• Correction of inaccurate information

• Deactivation of user access when required

Requests must be submitted to system administration.

9. Policy Updates

This Privacy Policy may be updated periodically to reflect operational or regulatory changes. Updated versions will replace prior versions within the System.